Privacy


The principles contained within the GOTAFE Privacy & Freedom of Information Policy are provided below:

Collection of Information

We will only collect information that is relevant. At the time of collection, we will provide a written statement why we need the information requested; what purposes we use this information for and whom we regularly disclose this information to. Information will also be provided about the individual’s right to access and, if appropriate, correct information we hold about them. Information that is collected will be held securely to prevent any security breaches. Information that is collected will be processed in order to meet the individual needs of our employees and customers.

Use and Disclosure

GOTAFE will not divulge any personal or health information to a third party for any reason other than the primary purpose for its collection or for purposes specified in our privacy notice or with the consent of the individual or as required by law.

GOTAFE values our employees and customers and will respect the privacy of their personal and health information.

Data Quality

GOTAFE will take all reasonable steps to ensure that information is protected from misuse, unauthorised access, modification or disclosure. All information not required will be destroyed in accordance with privacy legislation or as required by other legislation or as required under guidance from the Public Records Office Victoria.

Data Security

GOTAFE will take all reasonable steps to ensure that information is protected from misuse, unauthorised access, modification or disclosure. All information not required will be destroyed in accordance with privacy legislation or as required by other legislation or as required under guidance from the Public Records Office Victoria.

Openness

GOTAFE will take all reasonable steps to provide employees and customers with details of their personal and health information being held, upon request. GOTAFE will advise them of the type of information we possess, the purpose for it being held, the method of collection, use and disclosure of the information as well as their rights to access and amend this information.

Access and Correction

In most circumstances we will give employees and customers access to their personal or health information upon request. All requested information will be provided within 30 days from receipt of the request. All information that is not accurate will be amended within 5 days of receiving a written request to do so.

Informal access to records is usually available, though in some circumstances a request for access will need to be made under the FOI Act.

GOTAFE seek to have accurate records so information needed to update these records such as current contact details will be made on request. Other amendments may require an application and consideration under the FOI Act.

Unique identifiers

Sometimes GOTAFE is required to collect unique identifiers such as Centrelink numbers, Tax File Numbers or Health Care Card Numbers. If GOTAFE requires this information, the purposes of its collection will be explained to individuals.

GOTAFE will not use these unique identifiers for any purposes other than those for which they were collected.

If GOTAFE ascribes a unique identifier to an individual for internal use, this will not be shared with any other body or person without the written consent of the affected individual, unless authorised under law.

Anonymity

GOTAFE will give employees or customers the option of not identifying themselves when entering transactions with us wherever it is lawful and practicable.

Transborder data flows

GOTAFE will not transfer personal information to any person, unless that person or body is legally obliged to protect the individual’s privacy under equivalent or higher privacy legislation than GOTAFE. In most circumstances, the transborder transfer of personal or health information that is held about an individual will only be transferred with that individual’s consent, unless it relates to personal or community health and safety, or is permitted by law.

Sensitive Information

GOTAFE will only collect sensitive information about an individual with consent of the person or as required by law.

GOTAFE will only contract with and supply personal or health information with suppliers, contractors and employers who agree to adhere to our privacy policy and all relevant privacy legislation.

Freedom of Information (FOI)

Any request by an individual for access to GOTAFE documents, or information held by GOTAFE under the FOI Act, is to be done so as per GOTAFE’s Freedom of Information Procedure.

Protected Disclosure

GOTAFE supports the making of disclosures that reveal improper conduct or the taking of detrimental action in reprisal against persons who come forward to report such improper conduct.

The Protected Disclosure Act 2012 (Victoria) provides protection of individuals who may disclose improper or corrupt conduct by public officers. Please refer to GOTAFE’s Protected Disclosure (Whistleblower) Policy for guidance.

For more information on privacy at GOTAFE please refer to the Privacy and Freedom of Information Policy.  GOTAFE complies with both State and Federal Privacy laws as applicable.